Kick off Meeting Design
26 June 2019
26 June 2019
The Kick Off enables a team to create a shared vision on a specific meeting that needs to be organised. It generates a solid foundation for the work streams that, in the end, will materialize the meeting. It identifies the goals, drive and motivation, as a framework for all preparations. This all proves to be beneficial to the spirit and coordination within the team and moreover, contributes strongly to the preconditions of a successful meeting.
It is, typically, attended by a group of 5 to 10 professionals, having communication, strategy and HR as a focus, completed by a supporting staff member and a logistical and hospitality professional. The Meeting Owner, the person who decides about meeting objectives and meeting budget, needs to present.
A MindMeeting Meeting Designer, with 15+ years of experience in Meeting Design, facilitates the Kick Off. The team co-creates. The Meeting Owner gives strategic input and takes decisions when necessary.
The workflow starts with the team exploring three dimensions making use of design methodology that MindMeeting developed over the years. The dimensions are these, expressed in a basic question:
Each of the three methods take approx. 35 minutes. Finally, this is summarized in a sentence that expresses what the meeting should do. We refer to this as The Working.
Next is a short break, a cup of tea or coffee or a quick lunch.
Finally, we spend one hour in which the team translates their findings. They apply them to five things every meeting organisation needs to do: Invite people, supply some form of catering, find a venue, think of anopening, capture results. This takes an hour.
The experienced Meeting Designer who conducts the Kick Off will participate, supplying additional ideas and solutions.
The facilitator sends pics of the outcomes, and plans a consultancy session of 60 minutes, with those team members that want to elaborate on ideas that emerge after the Kick Off has sunk in. This additional session takes place after a couple of weeks, online.
The room needs to support fluid thinking. This is achieved by allowing light to come in, having space to walk, sitting around a smaller table and finally: a room that keeps the daily hassle away for these couple of hours.
Costs, availability and possible customizing can be discussed with Eric de Groot, Managing Partner MindMeeting, at firstname.lastname@example.org or +31 6 5533 7640. MindMeeting has hubs in Wergea NL, Naples IT, Valladolid SP, Quito EC and Taipei TW. See: www.mindmeeting.org
Eric is one of the first Meeting Designers. His pioneering work started in 1992; now he caters to the national (Dutch) market in De Wet van Thomas and internationally in MindMeeting. Thanks to his background in the drama he takes a broad, human perspective to meetings and meeting processes.
Eric regularly conducts workshops and learning sessions for professionals in the meeting industry as well as in other educational contexts. Eric was also a former member of the MPI task force: “The Future of Meetings”.
He lives in the Netherlands.
Meeting Design Weeks global educational events are designed for meeting and event professionals to learn about the building blocks Meeting Designers use when designing meeting programmes.